Purpose/Summary
Community College of Denver is seeking individuals with demonstrated commitment to creating an inclusive learning and work environment. CCD values the ability to work effectively with students, families, faculty, instructors and staff of diverse backgrounds.
GENERAL SUMMARY
The Controller oversees the daily financial operations of the college, internal and external financial reporting, and financial and grant/contract compliance. This position manages and provides oversight to all fiscal functions including general ledger, accounts receivable, accounts payable, payroll, fixed assets, and grants/contracts/sponsored programs, the Business/Cashier’s Office, and ensures responsive fiscal coordination with college Contracts and Purchasing departments as well as the rest of the college, the system office, Auraria campus partner institutions (MSU Denver and CU Denver), and the Auraria Higher Education Center (AHEC). This position develops and implements college-wide accounting policy and procedures ensuring compliance with applicable federal and state statutes and regulations, state fiscal rules, and governmental and system accounting principles.
Duties and Responsibilities
Internal and External Reporting
Analyze and interpret financial data using spreadsheets and data applications. Produce financial reports for both internal use and for external constituents. Prepare and/or review required financial reports in accordance with generally accepted accounting principles (GAAP), governmental accounting standards board (GASB), Colorado Higher Education accounting standards (CHEAS), Colorado Community College System standard accounting practices (SAPS), and State of Colorado fiscal rules. Develop and prepare specialized financial and statistical reports as necessary or required by federal, state and local government regulatory agencies and private industry organizations.
Manage planning, compilation, reporting and communications for the annual financial audit, periodic operational and internal control audits, grantor and regulatory agency audits, and CCCS internal audits. Represent the college during the financial audit process and timely provide accurate documents and schedules requested by auditors. Timely respond to and resolve auditor questions, as needed. Revise procedures to implement audit recommendations, as needed.
Work with instructional services staff to timely address changes and maintain structure of Faculty Load and Compensation (FLAC) queues. Request new orgs from the system chart team and maintain the college structure of the chart of accounts. Serve on the system chart team during the college’s assigned rotation.
Reports prepared for external constituents include audited financial statements, supporting footnotes and schedules, and state controller exhibits. Prepare or review quarterly variance analysis for submission to the State Board for Community Colleges and Occupational Education (SBCCOE). Prepare and/or review and post monthly financial items required for system office monitoring. Review and finalize quarterly 1099 submission to the system office, UBIT return, IPEDS reporting, FISAP reporting, CDHE Report of Expenditures, and other external reporting as needed. Prepare ad-hoc external data requests for CDHE and state legislative use, as needed.
Management of Fiscal Services
Responsible for managing the processes of general accounting, grants and contracts, cashiering, payroll, accounts payable, accounts receivable, and fixed assets accounting. Ensure reasonable accuracy and timeliness of transaction processing. Recommend fiscal policy and procedures promoting best business practices. Develop, implement, test, and monitor strong internal accounting controls. Provide for internal audits of cash controls and procurement card use. Implement new accounting or fiscally related systems, i.e. point of sale systems, fixed asset tracking systems, ERP modules, etc. as required. Monitor Fiscal Services department budget to ensure resources are effectively used and department stays within its annual budget.
Develop, modify, and monitor systems of internal control within the department and other departments as required to ensure accurate accounting data and safeguarding of assets. Ensure effective controls operate as proscribed including, but not limited to, written guidelines and procedures, segregation of duties, account reconciliations, and record retention. Monitor College compliance with required fiscal statutory regulations.
Review and authorize all payroll CHOP requests prior to submission to the system office. Ensure key reconciliations are prepared and reviewed monthly including: Banner to CORE, Banner Accounts Receivable to Banner General Ledger, Federal Direct Lending, and other reconciliations as required. Review and sign off on unusual transactions originating in the cashier’s office, based on emails of daily transactions and provide backup to system controller on request. Review all student and other accounts prior to sending to collection for further action or for recommended write off.
Grants
Manage the process of grant/contract/sponsored program accounting from proposal to grant closeout including ensuring compliance with federal and/or state statutes and grant regulations and the grant award contract requirements. Ensure timely update to federal indirect rate proposal and all documentation for cost pools in accordance with 2 C.F.R. 200 and other applicable federal regulations. Liaise with Grants Accounting Manager, faculty, the CCD Foundation, and/or the Director of Grants related to developing grant proposals in ensuring timely review of proposed grant budgets prior to submission. Ensure the reasonable timeliness and accuracy of invoicing to grantors and good customer service resolving grantor questions. Represent the college, along with the grant PI and Grants Accounting Manager, in all grant monitoring and audit visits, provide documentation timely to auditors, and resolve outstanding questions.
Supervision and Training
Directly supervise the Assistant Controller, Accounting Specialist for Special Projects, Bursar, and Grants Accounting Manager. Hires, manages and trains staff; reviews and approves work; monitors and approves hours worked. Formulate and recommend solutions to accounting related issues encountered by staff; assign and delegate Fiscal Services work activities, projects, and programs; monitor work flow; review and evaluate work products, methods, and procedures; develop and provide or ensure staff receive training related to accounting reports, processes and systems as well as annual ethics training. Ensure college wide department org owners and administrative officers have assistance and available training to interpret financial data and monitor their spending and budgets. Ensure department provides a high level of customer service to internal and external customers, focusing on continuous improvement.
Leadership and Customer Service
Demonstrate leadership qualities by instilling enthusiasm for professional goals, recognizing staff proficiencies and accomplishments; supporting the College mission, vision, commitments, core values and strategic priorities; coordinating the Department's involvement in college-wide activities and issues; and represent department and College at internal and external meetings. Maintain strong customer relations with students, student organizations, and campus and community constituencies. Meet with students as needed to resolve issues with individual accounts. Participate on college-wide committees and Human Resources search committees, etc. Display personal characteristics that reflect positively on the College in such ways as respecting colleagues and observing ethical principles at the core of the education and accounting professions, and maintaining the confidentiality of sensitive information. Maintain good relationships with system office accounting staff including serving on system wide committees, as needed. Ensure the VP is informed weekly regarding status of all regular accounting items, system and other deadlines.
Provide high level of customer service to internal and external customers focusing on continuous improvement.
Compliance
Identify and inform CFO/VP Administrative Services of potential fiscal compliance issues. Coordinate and provide information to system staff and CFO/VP Administrative Services as requested, research issues and provide recommended resolution, as appropriate.
Other duties as assigned.
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