Summary of Position
Red Rocks Community College exemplifies extraordinary. We are dedicated to our Vision and Mission, which promote student achievement, staff empowerment, and community engagement. We live our values: Integrity, Collaboration, Learning, Inclusiveness, and Communication. We encourage applications from individuals whose background and interests align with our commitment to inclusiveness and welcome you to visit the RRCC Inclusion & Diversity webpage for additional information.
With an unrivaled reputation grounded in our Values, we stand out as a cutting-edge model in higher education. We are one of the first community colleges in the country to offer both Bachelor’s and Master’s degree programs. Our continued pursuit of excellence is instilled in our employees and has inspired a dynamic and passionate culture.
Department Summary: The primary goal of Red Rocks Community College School-Age Child Care (RRCC SACC) is to provide a safe, happy, caring and structured environment where children ages 5 through 12 have an opportunity to learn lifelong skills in recreation and social behavior. Children choose activities based on their interest and skill level. Each program offers a variety of age-appropriate activities including art, craft, drama, science, indoor/outdoor games, homework opportunities and quiet time. These activities occur individually and in small or large group settings.
Job Summary: The Accounting Specialist III position exists to register, invoice, collect payments, post deposits, and report all accounts receivable activities required by the School Age Child Care (SACC) department. This position ensures accuracy and completeness for all SACC accounts receivable by analyzing and verifying data for billing and collections; as well as effectively communication with clients, staff, interdepartmental offices and external agencies.
The parameters of the position are up to 28 hours a week with hybrid and flexible work hours.
All applications will be reviewed in the order that they are received on an ongoing basis until the position is filled. Candidates are encouraged to submit a complete application packet early for full consideration.
Description of Position
- Learn and maintain accounting program/software for SACC department. Complete registration process; including but not limited to: receive documents, respond to phone inquiries, emails, account inquires, and CCAP services. Prepare accounts and data as required in a timely manner. Generate statements according to the established billing cycle. Assess required fees to accounts or credits to accounts as needed. Prepare past due reports and termination notices for best resolution of customer service and the SACC dept. Audit/analyze client statements for accuracy.
- Receive and post payments to accounts verify accuracy and compliance with ethical accounting practices. Enter/post payments in Banner Cash Net system for deposit and provide pertinent information to Admin Office Manager. Learn and support Colorado Child Care Assistance program by recording, and maintain authorizations, payments, log in/communication with caseworkers. Collaborate with RRCC cashiers department, business services and IT to maintain accounting department and necessary information. Reconcile deposit and credits to accounts in banner program.
- Provide training for Site Manager regarding accounting policies and procedures. Attend office meetings to update the Administrative team regarding past due accounts, upcoming breaks, and collaborating for a quality customer service experience regarding the registration process. Create necessary forms and registration documents for accounting records and registration.
- Research and audit past due accounts, create reports for past dues accounts, budget analysis and end of the year reports for business services. Prioritize dept. work for upcoming year by revising/updating forms, policies and procedures as it pertains to accounting for SACC. Regulate archived files for old, closed accounts.
- Train and support accounting dept. assistants to learn job duties as assigned. Support department in building accuracy, professionalism and a positive work environment. Provide feedback to Administrator regarding progress and needed support or training. Address clients who dispute charges or policies and make recommendations to the dept. Director for resolution. Design, implement and follow process for winter, spring and summer break sessions. Scan documents: sign in out sheets, billing checklists, etc. for future auditing purposes.
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