OVERVIEW OF CCA
The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.
More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.
POSITION SUMMARY
The position supports the Director of Grant Accounting to oversee the financial accounting and reporting and administrative management of the College’s portfolio of sponsored programs or grants, and contracts received from either Federal, State, Local, private, and non-profit sponsors or agencies. Position ensures compliance with their financial reporting and administrative requirements. Interprets regulations and individual sponsor requirements while proactively monitoring grant accounts for sufficiency of funds, appropriate expenditure of funds and compliance. Reviews and audits all transactions for appropriateness, and requests proper documentation and/or approvals from the Principal Investigators (PIs) or Project Directors (PDs) regarding spending documents or expenditure corrections. Performs research, analysis, and other fiscal services including analyzing and interpreting accounting information, providing timely and accurate financial data and reporting, and recommending action to be taken regarding fiscal matters. Serves as the primary backup for the Director of Grant Accounting.
DUTIES & RESPONSIBILITIES:
- Manages and performs grant accounting and reporting operations from award setup through closeout in accordance with Generally Accepted Accounting Principles (GAAP) and established applicable federal, state, agency, and college policies, procedures, and guidelines.
- Reviews grant proposal and assists with grant budget preparation, contracts and grant negotiation, and other pre-award fiscal activities.
- Monitors sponsored project/grant activity throughout the project’s lifespan and performs other post-award functions by verifying that budgets are not overspent, grant periods are adhered to, costs are allowable under the grant and within federal guidelines (2CFR§200), and accounting records properly maintained with minimal supervision.
- Reviews and approves transactions (e.g., pay requests/invoices, purchase/personnel requisitions, etc.) for accuracy in a timely manner and in accordance with established policies, procedures, and other regulations (2CFR§200).
- Manages billing and expense account for all federal, state, local, and private grants, and processes monthly billing invoice submissions to funding agencies within appropriate calendar timeframe. Ensures that accounts receivable is accurately reconciled and reported.
- Performs Time and Effort (T&E) reconciliation and ensures that all certified T&E reports are complete and in compliance with applicable policies prior to requesting labor distribution transfers (PHAREDS).
- Collaborates closely with the Financial Aid (FA) office to reconcile ledgers and student accounts for Pell, FDL, SEOG, Work-study and other student financial assistance programs.
- Computes draw amounts and reconciles receipts of federal funds pursuant to federal guidelines, state fiscal rules, and CCCS statement of accounting procedures.
- Creates month end journal entries for indirect costs (IDC) and accounts receivable (AR) for review and posting.
- Prepares year-end analysis, footnotes, state exhibits, audit schedules and other reporting needs.
- Provides training to faculty and staff working on grants to ensure compliance with grant regulations.
- Ensures integrity of the accounting system by verifying transactions are properly supported and all documents are maintained and archived consistent with document retention policies.
- Maintains grant files in accordance with established policy to allow for immediate retrieval for internal and external audit purposes and response to inquiries.
- Provide backup support for Fiscal Affairs as needed during peak periods such as month-end, quarter-end, and year-end close.
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